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Transport documents

T-1 – Transit Declaration

Should accompany (on the territory of the EEC) all goods of non-European origin (for example, from the USA, Asia, etc.) and goods coming from European bonded warehouses (bonded/customs warehouse).

Transit declaration T-1 for goods arriving by land is made at the border of the EEC, if the goods come from outside, or supplier/agent of the supplier or carrier/freight forwarder – if the goods come from the bonded warehouse inside the EEC.

For air cargo/cargoes going by sea from countries outside the EEC, the T-1 is made directly at the airport/port of arrival by an authorized agent. If the goods are shipped by air from the EU country and require T-1, this declaration must be provided by the sender/supplier, or the consignment must be accompanied by an air waybill with a special note.

Transit declaration T-1 is made on the basis of the invoice and the packing list.

EX-1 – Export Declaration

For goods produced and sold from countries (EU) – this is a generally accepted international document, which confirms the export of the goods. With the repayment of the European declaration at the customs office of departure from the EEC countries (when sending the goods from the transit warehouse), the supplier is confirmed with the fact of the export of goods from the territory of the EEC. Closed by customs EX-1 allows the buyer of the goods to avoid paying intra-European VAT (VAT).

The EX-1 declaration must accompany goods of European origin that follow from the transit warehouse outside the EU countries.

The EX-1 declaration is issued by the supplier/agent of the supplier or carrier/freight forwarder who have the appropriate license for this. Declaration of EX-1 must be stamped at the customs office of departure.

AMA – Administrative accompanying document

For the carriage of European excise goods temporarily exempt from excise duty (intended for export from the EU) through the territory of the EU

  • from the manufacturer to the excise customs warehouse or to the EU border
  • from one excise customs warehouse to another or to the border.

After the export is carried out or upon arrival at the customs excise warehouse, the AMA sealed by the customs seal (the third page is the original) must be returned to the company or the warehouse that issued it.

Closed by customs AAD allows the seller – the manufacturer of the excise goods to avoid payment of the intra-European excise.

Bill of Lading – B/L

A shipping document (simultaneously documentary) used for shipping and shipping using maritime transport. B/L – a document issued by the carrier to the consignor in the certificate of acceptance of the goods for carriage by sea with the obligation to deliver the goods to the port of destination and issue it to the legal holder of the bill of lading. Since B/L is a document of title and possession according to trade custom in many respects is equivalent to possession of goods. As a rule, three or more copies of B/L are issued with the same content and date. All copies of the bill of lading, which constitute the so-called complete set, are originals and stamped “Original”. A document of title is usually only one (first) of the original bill of lading. Copies of the bill of lading are stamped “Copy” or printed on forms other than the original color. If one of the bills of lading copies of the goods are issued, the rest lose their validity.

TIR – TIR Carnet

An international document of customs transit issued by a guaranteeing association authorized by the customs authorities and for which the goods are transported in most cases with customs seals and in vehicles and containers in accordance with the requirements of the Customs Convention on the International Transport of Goods under Cover of TIR Carnets TIR).

The TIR Carnets currently in use consist of 14 or 20 sheets (i.e., 7 or 10 sets) and are designed to transport goods through the territory of 7 or 10 states, respectively.

TIR Carnets are issued to the Russian Federation by the Association of International Road Carriers (ASMAP), printed in French, with the exception of the first non-breaking yellow sheet, which is printed in English or Russian. The TIR Carnet has a validity period.

The TIR Carnet after the completion of the carriage, in compliance with the TIR procedure with the appropriate stamp of the destination or export customs office, is returned to the carrier and confirms the proper completion of the TIR procedure.

CMR – Road Waybill

A transport document confirming the existence of an agreement between the carrier and the sender on the road transport of goods. For international road transport, this document must contain information required by the Convention on the Contract for the International Carriage of Goods by Road (CMR): the date of shipment, the name of the cargo to be transported, the name and address of carrier, name of consignee, term of delivery, cost of transportation. The invoice is signed by the carrier and the consignor. A consignment note is not a document of title, can not be endorsed, the consignment is given to the consignee indicated in it.

Airwaybill – Air waybill

A document issued by or on behalf of the consignor and which confirms the existence of an agreement between the consignor and the carrier for the carriage of goods The air waybill is filled by the consignor in three original copies and handed to the carrier together with the goods. The first copy is marked “for the carrier” and it is signed by the consignor; the second copy is marked “for the recipient” and signed by the consignor and the carrier, follows with the goods; the third copy is signed by an interpreter and returned to the consignor after the goods are accepted. The contents of the consignment note: the name of the departure and arrival airports, attached documents, the declared value, the amount of payment for transportation, the date of drawing up the consignment note, etc. The air bill is neither a document of title nor a transfer document. Its role is to prove the conclusion of the contract of carriage, acceptance of goods for transportation and conditions of transportation.

Railway bill of lading

The railway bill of international communication and its duplicate are transport documents for international rail freight traffic. The waybill is the documentary registration of the contract of carriage between the consignor and the railway administration. In international trade practice, the form of the consignment note developed by the International CIM Convention (the International Cargo Convention, called the COTIF Convention on International Cargo Carriage), and the International Freight Service Agreement (SMGS) are widely used in international trade practice. The main content of the consignment note: the name of the destination station and border stations, the name of the cargo, payment for transportation, the declared value of the cargo. The text of the railway consignment note is printed on standard forms, usually in two languages. It is issued by the consignor or his forwarder in the name of the consignee, is sealed by the carrier, who places the stamp on the consignment note. The last remains with the consignor. Waybill follows with cargo. Each invoice is accompanied by shipping documentation: shipping specification, quality certificate, packing list, etc. The duplicate of the railway bill is included in the set of documents for receiving payment under the letter of credit or in the collection form.

VTT – Internal Customs Transit

Designed mainly for the transport of foreign goods from the place of their arrival to the territory of the Russian Federation to the place of customs declaration, that is, to the location of the customs post to which the customs declaration will be filed I do not need to:

  • pay import duties, taxes
  • pay customs fees for customs clearance;
  • provide licenses.

Options for the possible use of internal customs transit also provide for:

  • the transport of goods from the customs authority in the region of operation there is a place of customs declaration to the customs authority, in the region of its activities there are places export of goods outside the customs territory of the Russian Federation (for example, when exporting products of processing of foreign goods);
  • transportation of goods between temporary storage warehouses, bonded warehouses (for example, in the event of termination of the temporary storage warehouse, where there is an undeclared product).
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